A common reason cited for not initiating a shift towards cloud-based software is the potential security concerns the cloud could bring. Because the cloud is not housed on-site, the preconceived notion is that data is less secure and more easily hacked because it is not closely guarded by the organization’s own infrastructure.
In fact, security breaches are more often caused by human error than they are by the technology being unsecure. While software providers continue to enhance security measures, most recently by implementing multi-factor authentication, humans remain the weakest link in terms of data security. A recent report found that up to 95% of security breaches are caused by human error.
How to prioritize security
Because human error is such a driver of security breaches, the first step in ensuring security of your organizational data is employee training. Before providing login credentials to staff users, employees should be fully trained. Additionally, regular check-ins to refresh users and provide new information are helpful, as well as producing an organizational knowledge base as a quick reference for users.
Because cybersecurity threats are ever-evolving, routine training (for all members of the organization, even IT staff) should be made mandatory.
Common sense practices
To keep your employees and your data safe, periodically ask your employees the following to keep them aware:
- Do you keep company information on your mobile device?
- Do you have security precautions in place, such as data encryption and multi-factor authentication?
- Do you lock your computer when you step away from your desk?
- Are the security questions set up for your account easily answered through access of your social media accounts?
Security is important, and using a software provider who understands your security concerns is the first step towards ease of mind.
With Flexi, you can streamline and automate labor-intensive financial management functions using accounts payable, general ledger, project management, and fixed asset solutions.
Flexi is an industry leader for a reason. With expertise in all aspects of accounting and 25 years experience, the Flexi team can offer the best of the best. Even better, Flexi offers cloud-based web services that not only streamline processes, but also make data accessible 24/7 from any device with an internet connection.
Learn more about Flexi accounting software solutions, or call 800-353-9492 to set up a demo today.